The auto collection feature moves finished dictations to the Finished folder or to another folder, if specified.
The ODMS R8/R7 supports FTP, which allows for efficient file transfer and management within the system. This functionality is designed to streamline the workflow for dictation and transcription tasks by enabling secure and reliable file transfers between the ODMS components and external servers.
Auto collection can be set up by going to:
- Tools > Options > Workflow > Auto Collection
By default the Auto Collection function is already enabled, and set to move finished dictations to the Finished folder. Rules can be set to move finished dictations to specific folders based on their Author IDs.
Note: If the author has set the ownership attribute to a folder, the typists Auto Collection feature will not move the dictations to the Finished folder. Enable the Auto Collection feature in the Dictation Module to move finished dictations to the finished folder.
Automatic Collection using Rules
- Select “Use a rule”
- Click Add…
- Enter an Author ID and/or Worktype ID and select the destination folder. Any dictations marked as finished, that match the set Author ID and Worktype ID will download to the specified folder.
- Click OK. The rules will be carried out in the order they are listed. In the event of a conflicting rule, the rule that is higher in the list will take precedence.
- Use the Up and Down arrows to re-arrange the order in which the rules appear.
- Click Apply/OK to save the changes.