Open the “Subscription” tab to check the status of your licenses. The information is separated into License-related and Storage-related status.
- License Management Information
- Storage Management Information
- Warning notification for storage usage capacity
1). License Management Information
The details of what is displayed in the License Management information are as follows:
| Label | Description |
| License inventory | The total number of available licenses is shown. This includes the total number of “Number of unused licenses” and “Number of licenses available for reuse” |
| Number of unused licenses | Displays the number of unused licenses in stock with no expiration date set. |
| Number of licenses available for reuse | Displays the number of reusable licenses that are not currently assigned to users. |
| Number of licenses allocated | Displays the number of licenses assigned to users. |
| Number of licenses expiring within 14 days | Displays the number of licenses assigned to users that will expire within 14 days. |
| Shortage | Displays the shortage of licenses required for Auto-assign |
| Total number of licenses on order | Displays the number of licenses requested to be issued by dealer. |
2). Storage Management Information
The details of what is displayed in the Storage Management information are as follows.
| Label | Description |
| Storage available | Displaying available storage size・5GB available for each license with expiry date set・Storage is managed in total within the account, not on an individual user basis.・Storage upper limit is the total available size. |
| Storage used | Displays the storage size currently in use |
| Storage Unavailable (Exceeded Amount) | ・If the available capacity is not exceeded, a green circle will be displayed.・If you exceed the available capacity and continue to ignore the warning, you will not be able to upload dictations to the ODMS Cloud. At that time, the circle will be displayed in red. |
3). Warning notification for storage usage capacity
If your storage capacity exceeds 80% of the available capacity, a warning notification email will be sent to you. See Section 8.3.17 for details.
If you receive a warning email, consider deleting the dictation file(s) that has been transcribed and is in Finished status. The ODMS Cloud also provides automatic deletion of dictation files. See Section 2.10.3 for details.
It is also possible to increase the usage capacity limit. The total storage capacity available for each account is the number of licenses in use (including licenses with expiration dates) multiplied by 5GB, so this can be achieved by allocating unused licenses to existing users. At this time, the license assigned to that user will be stocked as a reusable license. (The expiration date will not be changed).