If you create a dictation on the dictation device before setting the Author ID that matches the Author ID set in the ODMS Cloud, a dictation file with no Author ID (w/ default value) will be uploaded to the ODMS Cloud. This chapter explains how to manage dictation files without a valid Author ID.
- Configuring Workflow Manually
- File upload conditions and Author ID setting timing
1). Configuring Workflow Manually
In the ODMS Cloud, the Workflow functions based on the Author ID assigned to the dictation file, therefore if the Author ID has a default value (Device Name: e.g. DS9100), it will not match the rules and the dictation file will be stored on the Cloud without a destination. However, from the login information on the Desktop App which routed the dictation to the Cloud, it can be determined that the file belongs to the account (company). In this case, the dictation file can be confirmed by the account administrator. Please have your Administrator check files whose Author ID is the device name. If you have files of that type, you will need to manually assign them to a Transcriptionist. For details, see <Manual Routing>. Also, in cases such as this, there is no information about the Author who recorded the file, so a transcription completion notification will not be sent to the Author. The Transcriptionist must notify the Author personally outside of the ODMS Cloud system.
2). File upload conditions and Author ID setting timingIf the dictation device’s Author ID is the device name (default value), the Author ID set on the ODMS Cloud side will be reflected when the device is connected via USB for the first time. Please refer to < Upload a Dictation File/ File Upload from Desktop App (Author)> for the conditions for uploading files and the conditions for reflecting settings on the ODMS Cloud side.