The ODMS Cloud incorporates measures to prevent license expiration. By checking the User screen, you can see whether there is a risk of the license expiring immediately.
- Auto Assign Function
- License status display
- License expiration warning
1). Auto Assign Function
By enabling the Auto Assign function (default ON), the system will automatically switch a user to a new license when the original license expires. By having sufficient license inventory, you can rest assured that you will prevent unintentional license expiration. The licenses to be switched are unused licenses or reusable licenses with 14 days or more of operational time remaining.
If Auto Assign is disabled, the administrator must perform the license assignment operation himself/herself. Please note that users whose licenses have expired will be able to log in to ODMS Cloud but will no longer be able to use any functions necessary for dictation workflows, such as file uploads and transcription.
To edit User settings, move the mouse over the user you want to edit and click the “Edit User” button.
*It is strongly recommended to keep the Auto Assign option enabled.
2). License status display
For users who have been assigned a valid license, “License Assign” will be displayed in the Status column, the expiration date will be displayed in Remaining Date, and the number of days remaining will be displayed in Remaining Period.
For users who have not been assigned a valid license, “No License” will be displayed in red letters in the Status column. A hyphen is displayed on the Expiration Date.
3). License expiration warningIf the license expiration date is within 14 days, Remaining Date and Remaining Period will be displayed in red. At this time, if the Auto Assign function is enabled, “Renew” will be displayed in black letters in the Status column. If the Auto Assign function is disabled, “Alert” will be displayed in red in the Status field. You can check if you have sufficient license inventory for automatic license renewal by checking the Subscription tab. Please make sure that “Shortage” is zero.