{"id":1846,"date":"2018-06-19T00:00:00","date_gmt":"2018-06-19T00:00:00","guid":{"rendered":"https:\/\/audiosupport.omsystem.com\/2018\/06\/19\/806-dictation-routing-r7\/"},"modified":"2025-08-27T10:34:37","modified_gmt":"2025-08-27T10:34:37","slug":"806-dictation-routing-r8-r7","status":"publish","type":"post","link":"https:\/\/audiosupport.omsystem.com\/en\/odms-r7\/806-dictation-routing-r8-r7\/","title":{"rendered":"Dictation routing received via Email\/FTP (ODMS R8\/R7)"},"content":{"rendered":"<p>Dictations received via E-mail\/FTP can be routed to certain folders to help manage your files. You can also setup a document return function, to automatically send the document to the sender once transcription is completed.<\/p>\n<p>Please note, for this function to work you must have the ODMS software setup with either E-mail or FTP to configure the routing rules. If you want transcribed documents to be sent back to the sender, you will also need to configure the software to open a word processor.<\/p>\n<p>Please click <a href=\"https:\/\/audiosupport.omsystem.com\/en\/odms-r7\/764-email-setup-r8-r7\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> for a guide on setting up E-mail with ODMS.<\/p>\n<p>Please click <a href=\"https:\/\/audiosupport.omsystem.com\/en\/odms-r7\/767-ftp-setup-r7\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> for a guide on setting up FTP with ODMS.<\/p>\n<p>Please click <a href=\"https:\/\/audiosupport.omsystem.com\/en\/transcription\/805-set-up-transcription-module-to-load-a-word-processor\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> for a guide on setting up Transcription Module to load a word processor.<\/p>\n<p>&nbsp;<\/p>\n<p><!-- 'Tabs and Sliders' Plugin starts here -->\n<\/p>\n<div class=\"jwts_tabberlive\" id=\"jwts_tab1\">\n<ul class=\"jwts_tabbernav\">\n<li class=\"jwts_tabberactive\"><a href=\"javascript:void(null);\" title=\"How to configure Routing rules\">How to configure Routing rules<\/a><\/li>\n<li class=\"\"><a href=\"javascript:void(null);\" title=\"How to set up Document Creation and Sending\">How to set up Document Creation and Sending<\/a><\/li>\n<\/ul>\n<div class=\"jwts_tabbertab \" title=\"\">\n<h2 class=\"jwts_heading\"><a href=\"#\" title=\"How to configure Routing rules\">How to configure Routing rules<\/a><\/h2>\n<\/p>\n<ul>\n<li>Go to &#8220;Tools&#8221; &gt; &#8220;Options&#8221; &gt; &#8220;Workflow&#8221;<\/li>\n<li>Click on &#8220;Routing&#8221;<\/li>\n<li>Click &#8220;Add&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3836\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1.png\" width=\"896\" height=\"700\" alt=\"Dictation Routing via Email FTP 1\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1.png 896w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1-300x234.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1-768x600.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1-15x12.png 15w\" sizes=\"auto, (max-width: 896px) 100vw, 896px\" \/><\/p>\n<ul>\n<li>Specify the Dictation sender by choosing the protocol<\/li>\n<\/ul>\n<p><!-- 'Tabs and Sliders' Plugin starts here --><\/p>\n<div class=\"jwts_toggleControlContainer\">\n    <a href=\"#\" class=\"jwts_toggleControl jwts_toggleOff\" title=\"Click to open!\"><br \/>\n        <span class=\"jwts_togglePlus\">+<\/span><br \/>\n        <span class=\"jwts_toggleMinus\">&#8211;<\/span><br \/>\n        <span class=\"jwts_toggleControlTitle\">Email<\/span><br \/>\n        <span class=\"jwts_toggleControlNotice\">Click to collapse<\/span><br \/>\n        <span class=\"jwts_clr\"><\/span><br \/>\n    <\/a>\n<\/div>\n<div class=\"jwts_toggleContent\" style=\"display: none;\">\n<div class=\"jwts_content\">\n<ul>\n<li>Select &#8220;Email&#8221;<\/li>\n<li>Click on &#8220;Address Book&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3842\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-2.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 2\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-2.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-2-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-2-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>Select the recipient and click &#8220;OK&#8221;.<\/li>\n<\/ul>\n<p>&nbsp;<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3845\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur.png\" width=\"707\" height=\"559\" alt=\"Dictation Routing via Email FTP 3blur\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur.png 707w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur-300x237.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur-15x12.png 15w\" sizes=\"auto, (max-width: 707px) 100vw, 707px\" \/><\/p>\n<ul>\n<li>The Email recipient will now appear in the Sender field.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3849\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-4.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 4\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-4.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-4-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-4-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<\/p><\/div>\n<\/div>\n<p><!-- 'Tabs and Sliders' Plugin ends here --><\/p>\n<p><!-- 'Tabs and Sliders' Plugin starts here --><\/p>\n<div class=\"jwts_toggleControlContainer\">\n    <a href=\"#\" class=\"jwts_toggleControl jwts_toggleOff\" title=\"Click to open!\"><br \/>\n        <span class=\"jwts_togglePlus\">+<\/span><br \/>\n        <span class=\"jwts_toggleMinus\">&#8211;<\/span><br \/>\n        <span class=\"jwts_toggleControlTitle\">FTP<\/span><br \/>\n        <span class=\"jwts_toggleControlNotice\">Click to collapse<\/span><br \/>\n        <span class=\"jwts_clr\"><\/span><br \/>\n    <\/a>\n<\/div>\n<div class=\"jwts_toggleContent\" style=\"display: none;\">\n<div class=\"jwts_content\">\n<ul>\n<li>Select &#8220;FTP&#8221;<\/li>\n<li>Click on &#8220;FTP Profiles&#8230;&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3852\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-5.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 5\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-5.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-5-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-5-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>Choose the FTP profile and click &#8220;Select&#8221;.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3855\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur.png\" width=\"708\" height=\"244\" alt=\"Dictation Routing via Email FTP 6blur\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur.png 708w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur-300x103.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur-18x6.png 18w\" sizes=\"auto, (max-width: 708px) 100vw, 708px\" \/><\/p>\n<ul>\n<li>The FTP recipient will now appear in the Sender field.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3858\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-7.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 7\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-7.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-7-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-7-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<\/p><\/div>\n<\/div>\n<p><!-- 'Tabs and Sliders' Plugin ends here --><\/p>\n<ul>\n<li>Next to specify the destination folder of where the dictations route to click on &#8220;&#8230;&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3861\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-8.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 8\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-8.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-8-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-8-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>Select a folder from the list and click &#8220;OK&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3863\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-9.png\" width=\"294\" height=\"298\" alt=\"Dictation Routing via Email FTP 9\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-9.png 294w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-9-12x12.png 12w\" sizes=\"auto, (max-width: 294px) 100vw, 294px\" \/><\/p>\n<ul>\n<li>The Destination Folder will now change to the specified folder.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3866\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-10.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 10\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-10.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-10-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-10-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>If you want transcribed documents to be sent back to the sender, then tick the box &#8220;Use automatic document creation and sending function&#8221;<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> This will send the transcribed the document based on the document template rules, if no rules are configured it will use the default template. If you want to create document templates, click <a href=\"https:\/\/audiosupport.omsystem.com\/en\/transcription\/805-set-up-transcription-module-to-load-a-word-processor\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a><\/p>\n<ul>\n<li>Then select &#8220;Send the transcribed documents to the dictation sender&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3869\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-11.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 11\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-11.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-11-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-11-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>If you want dictations to be sent to a different email address or location, then select &#8220;Send the transcribed document to alternate address\/location&#8221;<\/li>\n<li>Then choose the protocol<\/li>\n<\/ul>\n<p><!-- 'Tabs and Sliders' Plugin starts here --><\/p>\n<div class=\"jwts_toggleControlContainer\">\n    <a href=\"#\" class=\"jwts_toggleControl jwts_toggleOff\" title=\"Click to open!\"><br \/>\n        <span class=\"jwts_togglePlus\">+<\/span><br \/>\n        <span class=\"jwts_toggleMinus\">&#8211;<\/span><br \/>\n        <span class=\"jwts_toggleControlTitle\">Email<\/span><br \/>\n        <span class=\"jwts_toggleControlNotice\">Click to collapse<\/span><br \/>\n        <span class=\"jwts_clr\"><\/span><br \/>\n    <\/a>\n<\/div>\n<div class=\"jwts_toggleContent\" style=\"display: none;\">\n<div class=\"jwts_content\">\n<ul>\n<li>Select &#8220;Email&#8221;<\/li>\n<li>Click on &#8220;Preset&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3871\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-12.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 12\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-12.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-12-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-12-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>This will open the email destination of where you can set the email recipient, type in the subject and message.<\/li>\n<li>To enter a recipient, click on &#8220;To&#8221; and this will open the address book<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3873\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-13.png\" width=\"487\" height=\"296\" alt=\"Dictation Routing via Email FTP 13\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-13.png 487w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-13-300x182.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-13-18x12.png 18w\" sizes=\"auto, (max-width: 487px) 100vw, 487px\" \/><\/p>\n<ul>\n<li>Find the recipient in the address book and click on &#8220;To&#8221;, then &#8220;click OK&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3845\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur.png\" width=\"707\" height=\"559\" alt=\"Dictation Routing via Email FTP 3blur\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur.png 707w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur-300x237.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-3blur-15x12.png 15w\" sizes=\"auto, (max-width: 707px) 100vw, 707px\" \/><\/p>\n<ul>\n<li>Click &#8220;OK&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3880\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-15.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 15\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-15.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-15-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-15-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<\/p><\/div>\n<\/div>\n<p><!-- 'Tabs and Sliders' Plugin ends here --><\/p>\n<p><!-- 'Tabs and Sliders' Plugin starts here --><\/p>\n<div class=\"jwts_toggleControlContainer\">\n    <a href=\"#\" class=\"jwts_toggleControl jwts_toggleOff\" title=\"Click to open!\"><br \/>\n        <span class=\"jwts_togglePlus\">+<\/span><br \/>\n        <span class=\"jwts_toggleMinus\">&#8211;<\/span><br \/>\n        <span class=\"jwts_toggleControlTitle\">FTP<\/span><br \/>\n        <span class=\"jwts_toggleControlNotice\">Click to collapse<\/span><br \/>\n        <span class=\"jwts_clr\"><\/span><br \/>\n    <\/a>\n<\/div>\n<div class=\"jwts_toggleContent\" style=\"display: none;\">\n<div class=\"jwts_content\">\n<ul>\n<li>Select &#8220;FTP&#8221; and click on &#8220;FTP profiles&#8230;&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3884\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-16.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 16\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-16.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-16-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-16-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<ul>\n<li>Select the FTP location you want to send to click &#8220;Select&#8221;.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3855\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur.png\" width=\"708\" height=\"244\" alt=\"Dictation Routing via Email FTP 6blur\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur.png 708w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur-300x103.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-6blur-18x6.png 18w\" sizes=\"auto, (max-width: 708px) 100vw, 708px\" \/><\/p>\n<ul>\n<li>Click &#8220;OK&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3888\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-17.png\" width=\"552\" height=\"467\" alt=\"Dictation Routing via Email FTP 17\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-17.png 552w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-17-300x254.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-17-14x12.png 14w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/p>\n<\/p><\/div>\n<\/div>\n<p><!-- 'Tabs and Sliders' Plugin ends here --><\/p>\n<ul>\n<li>The dictations are now being routed for that sender click &#8220;OK&#8221; to confirm the settings.<\/li>\n<li>If you want to add some more routing rules just repeat the steps above.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3892\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-18.png\" width=\"896\" height=\"700\" alt=\"Dictation Routing via Email FTP 18\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-18.png 896w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-18-300x234.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-18-768x600.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-18-15x12.png 15w\" sizes=\"auto, (max-width: 896px) 100vw, 896px\" \/><\/p>\n<\/p>\n<\/div>\n<div class=\"jwts_tabbertab jwts_tabbertabhide\" title=\"\">\n<h2 class=\"jwts_heading\"><a href=\"#\" title=\"How to set up Document Creation and Sending\">How to set up Document Creation and Sending<\/a><\/h2>\n<\/p>\n<ul>\n<li>If you have configured the software to use automatic document creation and sending function, then go to the option settings and click on &#8220;Email\/FTP&#8221;.<\/li>\n<li>Tick the box &#8220;Automatically send the files via E-mail\/FTP&#8221; and select &#8220;Send files in the Outbox immediately&#8221;.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3894\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-19.png\" width=\"896\" height=\"700\" alt=\"Dictation Routing via Email FTP 19\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-19.png 896w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-19-300x234.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-19-768x600.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-19-15x12.png 15w\" sizes=\"auto, (max-width: 896px) 100vw, 896px\" \/><\/p>\n<p>Once the options are configured, the process of document creating and sending will occur as follows:<\/p>\n<ul>\n<li>When you start a transcription in the software this will also open the specified document template. You will notice the document will automatically be saved with the name of the dictation file.<\/li>\n<li>When you have finished typing the document, click save before you close the transcription, so this ensures you are sending back the latest document.<\/li>\n<\/ul>\n<p><strong>Note:&nbsp; <\/strong>Do not rename or change the location of the document as this will remove the association to the dictation. The document will, therefore, not be automatically sent back.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3897\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-20.png\" width=\"961\" height=\"773\" alt=\"Dictation Routing via Email FTP 20\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-20.png 961w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-20-300x241.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-20-768x618.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-20-15x12.png 15w\" sizes=\"auto, (max-width: 961px) 100vw, 961px\" \/><\/p>\n<ul>\n<li>Click &#8220;Finished&#8221; to the Change status prompt.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3898\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-21.png\" width=\"308\" height=\"185\" alt=\"Dictation Routing via Email FTP 21\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-21.png 308w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-21-300x180.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-21-18x12.png 18w\" sizes=\"auto, (max-width: 308px) 100vw, 308px\" \/><\/p>\n<ul>\n<li>The document will now be sent via E-mail or FTP depending on your configuration.<\/li>\n<li>In this example it is sending via E-mail and it has gone to the Outbox. If it has not been processed to send, then click on the Send\/Receive button to initiate the process.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3900\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22.png\" width=\"1051\" height=\"263\" alt=\"Dictation Routing via Email FTP 22\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22.png 1051w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22-300x75.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22-1024x256.png 1024w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22-768x192.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-22-18x5.png 18w\" sizes=\"auto, (max-width: 1051px) 100vw, 1051px\" \/><\/p>\n<ul>\n<li>Once the document has been sent it will go to the sent items.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3903\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23.png\" width=\"1049\" height=\"260\" alt=\"Dictation Routing via Email FTP 23\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23.png 1049w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23-300x74.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23-1024x254.png 1024w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23-768x190.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-23-18x4.png 18w\" sizes=\"auto, (max-width: 1049px) 100vw, 1049px\" \/><\/p>\n<ul>\n<li>&nbsp;The Author will see the document as an email attachment.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3904\" src=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-24.png\" width=\"837\" height=\"117\" alt=\"Dictation Routing via Email FTP 24\" srcset=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-24.png 837w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-24-300x42.png 300w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-24-768x107.png 768w, https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-24-18x3.png 18w\" sizes=\"auto, (max-width: 837px) 100vw, 837px\" \/><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<\/div>\n<p><!-- 'Tabs and Sliders' Plugin ends here --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Dictations received via E-mail\/FTP can be routed to certain folders to help manage your files. You can also setup a document return function, to automatically send the document to the sender once transcription is completed. Please note, for this function to work you must have the ODMS software setup with either E-mail or FTP to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":3836,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ghostkit_customizer_options":"","ghostkit_custom_css":"","ghostkit_custom_js_head":"","ghostkit_custom_js_foot":"","ghostkit_typography":"","footnotes":""},"categories":[72],"tags":[86,190],"class_list":["post-1846","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-odms-r7","tag-configuration","tag-routing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Dictation routing received via Email\/FTP (ODMS R8\/R7) - Professional Audio Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/audiosupport.omsystem.com\/en\/odms-r7\/806-dictation-routing-r8-r7\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Dictation routing received via Email\/FTP (ODMS R8\/R7) - Professional Audio Support\" \/>\n<meta property=\"og:description\" content=\"Dictations received via E-mail\/FTP can be routed to certain folders to help manage your files. You can also setup a document return function, to automatically send the document to the sender once transcription is completed. Please note, for this function to work you must have the ODMS software setup with either E-mail or FTP to [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/audiosupport.omsystem.com\/en\/odms-r7\/806-dictation-routing-r8-r7\/\" \/>\n<meta property=\"og:site_name\" content=\"Professional Audio Support\" \/>\n<meta property=\"article:published_time\" content=\"2018-06-19T00:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-08-27T10:34:37+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/audiosupport.omsystem.com\/wp-content\/uploads\/2022\/03\/Dictation-Routing-via-Email-FTP-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"896\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Webmaster\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@gliffen\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Webmaster\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/\"},\"author\":{\"name\":\"Webmaster\",\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/en\\\/#\\\/schema\\\/person\\\/436dfd3216eb25b356a1613aa339d8f6\"},\"headline\":\"Dictation routing received via Email\\\/FTP (ODMS R8\\\/R7)\",\"datePublished\":\"2018-06-19T00:00:00+00:00\",\"dateModified\":\"2025-08-27T10:34:37+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/\"},\"wordCount\":704,\"image\":{\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/wp-content\\\/uploads\\\/2022\\\/03\\\/Dictation-Routing-via-Email-FTP-1.png\",\"keywords\":[\"Configuration\",\"Routing\"],\"articleSection\":[\"ODMS R8\\\/R7\\\/R6\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/\",\"url\":\"https:\\\/\\\/audiosupport.omsystem.com\\\/odms-r7\\\/806-dictation-routing-r8-r7\\\/\",\"name\":\"Dictation routing received via Email\\\/FTP (ODMS R8\\\/R7) - 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